This Privacy Policy describes how CardAccount, operated by A Card Accountant LLC, collects, uses, stores, and protects the information you provide when you visit our website or engage our services. CardAccount is a provider of integrated financial systems design, bookkeeping, tax preparation, payroll, and related professional services. We understand that the information you share with us is often sensitive, and we treat it with the respect and care that responsible financial service providers must demonstrate at all times.
By accessing or using our website at https://www.cardaccount.hair or by using our services, you acknowledge that you have read and understood the practices described in this Privacy Policy. If you do not agree with any part of this policy, please discontinue use of the website and contact us so we can address your concerns. We encourage you to review this policy periodically because it may be updated from time to time as our services evolve and as applicable law changes.
Throughout this document, the terms we, us, and our refer to A Card Accountant LLC, doing business as CardAccount. The term you refers to any visitor to our website, any prospective client, and any active client who uses our services. The term personal information refers to any information that identifies, relates to, describes, or could reasonably be linked to an individual.
We collect several categories of information to provide our services effectively. The categories described below depend on the nature of your relationship with us. A website visitor shares less information than a client who engages our full bookkeeping and tax preparation services, and we only collect what is reasonably necessary for each context.
Contact and identity information includes your name, email address, telephone number, business name, job title, and mailing address. We collect this information when you complete a contact form, request a consultation, or correspond with us directly.
Financial and accounting information includes records we need to prepare tax returns, maintain books, and process payroll. This category may include bank account details, transaction records, income and expense information, employer identification numbers, social security numbers, and details about your business structure. We treat this category with the highest level of care because of its sensitive nature.
Technical information is collected automatically when you visit our website. This includes your internet protocol address, browser type, device type, operating system, referring pages, pages viewed, and the dates and times of your visits. This information helps us understand how our website performs and how visitors move through it.
Communication information includes the content of messages you send to us, your stated preferences, and any feedback you provide. We use this information to respond to you and to improve our services over time.
We collect information through several different channels. Understanding these channels helps you make informed choices about what you share and when.
Information you provide directly is the largest category. When you fill out a form on our website, send us an email, call our office, or provide documents during an engagement, you are sharing information directly with us. This is always done with your knowledge and participation.
Information collected automatically is gathered through cookies, log files, and similar technologies when you browse our website. These technologies help us understand traffic patterns and maintain the security of our site. You can control some of this collection through your browser settings, as described later in this policy.
Information we receive from third parties may be collected when you authorize a service provider to share data with us, when a business partner refers you to us, or when a payment processor confirms a transaction on our behalf. We only accept third party information that we have a legitimate reason to receive.
We use the information we collect for specific, limited purposes that are directly related to delivering our services and running our business responsibly.
We use your information to provide services. This includes preparing tax returns, maintaining accurate books, running payroll, generating financial reports, and delivering advisory guidance. Without accurate information from you, we cannot perform these services correctly.
We use your information to communicate with you. This includes responding to inquiries, sending appointment reminders, sharing status updates on your engagements, and notifying you about changes to our services or policies.
We use your information to improve our website and services. Aggregated, non identifying analytics help us understand which parts of our website are useful and which parts need attention.
We use your information to meet legal obligations. As a financial services provider, we are required to retain certain records, respond to lawful requests, and comply with tax and regulatory requirements.
We do not sell your personal information to anyone. We do not share your personal information with third parties for their own independent marketing purposes.
Depending on where you are located, data protection law may require us to identify the legal basis for processing your personal information. We rely on the following bases, applied to the extent applicable in your jurisdiction.
Performance of a contract is our primary basis. When you engage our services, we process your information to fulfill the terms of that engagement and to do everything necessary to complete the work you asked us to perform.
Consent is a basis in certain situations. When you subscribe to updates, opt in to receive communications, or provide information for a purpose that is not strictly necessary to an existing contract, we rely on your consent. You may withdraw consent at any time.
Legitimate interests cover our need to operate a secure and efficient business. This includes maintaining website security, preventing fraud, improving our services, and conducting internal analysis. We balance these interests against your rights and freedoms before relying on them.
Legal obligation is a basis when the law requires us to retain records, report to tax authorities, or comply with a valid legal process. In these cases we process only what the law demands and nothing more.
We work with a limited number of third party service providers who help us operate our business. These providers process information only on our instructions and are contractually required to protect your information at least as carefully as we do.
Hosting and infrastructure providers store our website and the data it generates. Payment processors handle any online payments and are subject to their own security and compliance obligations. Email and communication providers help us send messages reliably.
Analytics providers collect aggregated usage data about our website. Where required by law, we obtain your consent before these providers place non essential cookies on your device.
We do not authorize any third party provider to use your personal information for purposes unrelated to the services they perform for us. If we ever need to share information with a new category of provider, we will update this policy and, where required, notify you in advance.
We retain personal information only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required or permitted by law.
Financial and accounting records are retained for the period required by applicable tax and accounting regulations. In many cases this period extends several years after the end of an engagement, because tax authorities may request records long after a return has been filed.
Communications and inquiry data are retained for a shorter period, generally long enough to resolve your inquiry and to maintain an accurate history of our correspondence with you.
When information is no longer needed, we delete it or render it permanently anonymous. We review our retention practices periodically to ensure we do not hold data longer than necessary.
We take the security of your personal information seriously and implement administrative, technical, and physical safeguards designed to protect it from unauthorized access, disclosure, alteration, and destruction.
Our safeguards include access controls that limit who may view sensitive information, encrypted connections for data in transit, and secure storage for records at rest. We train our team on privacy and security practices and require our service providers to maintain comparable protections.
No method of transmission over the internet or electronic storage is completely secure. While we work hard to protect your information, we cannot guarantee absolute security. If a security incident affects your personal information, we will notify you as required by applicable law.
Our operations are based in the United States, and the information we collect is stored and processed in the United States. If you access our website or use our services from outside the United States, you understand that your information will be transferred to and processed in the United States.
The data protection laws in the United States may differ from those in your country. By using our website or services, you consent to the transfer of your information to the United States and its processing there under the terms of this Privacy Policy.
Where we transfer information across borders, we take steps designed to ensure that the information receives an adequate level of protection in the destination country, including the use of appropriate contractual safeguards where applicable.
Depending on where you live, you may have certain rights regarding your personal information. We respect these rights and respond to valid requests within the time required by law.
The right to access allows you to request a copy of the personal information we hold about you. The right to correction allows you to ask us to fix information that is inaccurate or incomplete. The right to deletion allows you to request that we erase your personal information, subject to legal exceptions such as record keeping obligations.
The right to restrict processing allows you to ask us to limit how we use your information in certain circumstances. The right to data portability allows you to receive a copy of your information in a structured, commonly used format where applicable.
To exercise any of these rights, contact us using the details in the Contact Information section below. We may need to verify your identity before fulfilling a request, which helps us prevent unauthorized access to your data.
Our website and services are intended for businesses and adult individuals. We do not knowingly collect personal information from children under the age of 13, and our services are not directed toward children.
If you are a parent or guardian and believe that a child in your care has provided us with personal information, please contact us immediately. We will take reasonable steps to delete that information from our records as quickly as possible.
If we learn that we have inadvertently collected personal information from a child under 13 without verified parental consent, we will promptly delete that information in accordance with applicable law.
If you are a resident of California, you may have additional rights under the California Consumer Privacy Act and related laws. These rights include the right to know what personal information we collect, use, disclose, and sell, and the right to request deletion of your personal information.
As stated throughout this policy, we do not sell personal information. We also do not share personal information for cross context behavioral advertising purposes.
California residents may request access to the specific pieces of personal information we have collected about them, may request deletion of that information, and may not be discriminated against for exercising their privacy rights. To make a request, contact us using the details below.
We will verify your identity before responding to a request, and we will respond within the timeframe required by law. You may designate an authorized agent to make a request on your behalf, subject to verification requirements.
Some browsers offer a Do Not Track setting that sends a signal to websites indicating a preference not to be tracked across sites. There is currently no widely accepted standard for how websites should respond to this signal.
Our website does not change its behavior in response to Do Not Track signals at this time because no consistent industry standard exists. However, you can still control tracking through the cookie settings in your browser and through the choices described elsewhere in this policy.
We remain committed to transparency and will update our approach as standards for Do Not Track signals evolve and become more clearly defined.
We may send you informational updates, service announcements, and occasional marketing communications if you have opted in to receive them. These communications may include insights about bookkeeping, tax planning, payroll, and financial reporting.
You may opt out of marketing communications at any time by following the unsubscribe instructions included in each message or by contacting us directly. Even if you opt out of marketing, we may still send you transactional messages that are necessary to an active engagement, such as filing reminders or status updates.
We honor opt out requests promptly and do not resubscribe you to marketing lists after you have asked us to stop.
We may update this Privacy Policy from time to time to reflect changes in our practices, our services, or applicable law. When we make material changes, we will update the Last updated date at the top of this page and, where appropriate, provide a more prominent notice.
We encourage you to review this policy periodically so you remain informed about how we protect your information. Your continued use of our website or services after changes take effect constitutes your acceptance of the updated policy.
If a change significantly affects how we use information we already hold about you, we will take reasonable steps to notify you before the change takes effect where the law requires it.
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us. We are committed to resolving any privacy concern you may raise.
A Card Accountant LLC
236 N 500 E
Orem - 84097-4832
United States (US)
Email: note@cardaccount.hair
Phone: +16812720907
You may also write to us at the mailing address above. We aim to acknowledge privacy related inquiries promptly and to respond substantively within a reasonable time.